Administrative Assistant

Our client, a leading platform for enterprise shared asset management and asset-integrated ecosystems, is looking for an Admin Assistant to provide essential support to the leadership team. This role requires someone who thrives in a structured environment, can manage multiple administrative tasks efficiently, and ensures that internal operations run smoothly.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM EST

Key Responsibilities

• Calendar & Scheduling Management – Organize and manage the leadership team’s schedules, coordinate meetings, and handle appointments across multiple time zones.

• Notion & Knowledge Management – Maintain structured Notion workspaces, ensuring seamless access to critical information, project updates, and workflows.

• Google Drive Organization – Maintain a clean and well-structured Google Drive, categorizing files, managing document access, and ensuring easy retrieval of important assets.

• Task Coordination – Assist leadership with task tracking, prioritization, and deadline management.

• Communication Support – Act as a bridge between the leadership team and internal stakeholders, ensuring effective communication and follow-ups.

• Document Preparation – Create, format, and edit reports, presentations, and internal documentation.

• Ad-Hoc Administrative Tasks – Provide general administrative support, including research, data entry, and operational organization.

What Success Looks Like

• Efficient Scheduling & Communication – Seamless calendar management and clear coordination across teams.

• Organized Systems & Workflows – Well-maintained Notion and Google Drive for quick access to resources.

• Proactive Administrative Support – Taking initiative to manage key operational tasks and anticipate leadership needs.

Qualifications

• Experience – 2+ years as an administrative assistant or in a similar support role, ideally working with leadership teams.

• Tech Proficiency – Strong skills in Google Workspace (Docs, Sheets, Drive, Calendar) and Notion.

• Organization & Detail-Oriented – Exceptional attention to detail and ability to manage multiple priorities effectively.

• Strong Communication – Excellent written and verbal communication skills.

• Self-Starter – Ability to work independently, take initiative, and thrive in a remote environment.

Preferred Qualifications

• Remote Work Experience – Prior experience working in a fully remote team.

• Automation & Process Improvement – Familiarity with Zapier or similar automation tools is a plus.

• Project Management Familiarity – Experience with Asana, Trello, or other task management tools is a plus.

• Executive Support Experience – Previous experience supporting leadership teams with scheduling and operations.

Opportunity

This is an exciting opportunity to join a fast-growing company at the forefront of enterprise asset management. You will have the chance to work with industry-leading clients, develop your skills in a fast-paced environment, and contribute to a company that values collaboration, innovation, and results. If you’re looking for a challenging and rewarding role where you can make a real impact, we encourage you to apply!

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets