Administrative Business Partner II (Legal & Compliance)

We're seeking an Administrative Business Partner II to provide support to our VP, Deputy General Counsel and Chief Ethics & Compliance Officer and two Sr. Directors on the Legal & Compliance team. In this role, you'll play a crucial role as a trusted partner and force multiplier, ensuring the Legal & Compliance team operates at peak efficiency. From managing key initiatives to driving execution across teams, you'll be embedded in high-priority work and play a critical role in keeping the organization aligned and moving forward.The ideal candidate is detail-obsessed, solution-oriented, and thrives in fast-paced, ever-changing environments. You anticipate needs before they arise, communicate with clarity and discretion, and bring structure to complexity. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential, sensitive and privileged matters with the utmost discretion.

What you’ll do:

• Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges.
• Manage complex calendaring with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
• Take charge of the leader's employee morale, recognition and travel budgets and coordinate events, including budget management, vendor selection, event planning, and end-to-end operations for both virtual and in-person events.
• Ensure all org communications channels are up to date.
• Manage VP executive's operational projects, initiatives, and workstreams. Creates presentations, cascades information, attends meetings, tracks project progress and action items, and resolves bottlenecks. Identifies and drives process improvements to enhance effectiveness. Assesses and optimizes systems and processes to enhance organization-wide effectiveness.
• Draft and coordinate communications such as emails to the organization, including updates, newsletters, and talking points.
• Lead the coordination and execution of OKR and planning cycles — keeping the process smooth, timely, and aligned with company goals.
• Anticipate needs, solve problems proactively, and constantly look for ways to maximize efficiency and impact.
• Support executive meeting preparation, including agendas, organizing content, tracking and action items and driving accountability.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Book complex travel arrangements and complete expense reports.
• Coordinate onboarding plan for executive's new hires and schedule training and meet & greets.
• Create, process and reconcile purchase orders and expense reports for the executives/senior leader and work with accounting to address any discrepancies. Own relationships with vendors to manage renewals and invoices.
• Provide in-person support for events and meetings, as necessary.
• Assist with special projects and provide ad-hoc support as needed.

What we’re looking for:

• 6+ years of experience, ideally supporting a VP-level executive.
• Proficiency in gSuite, Slack, Workday, Expensify, MS Office Suite.
• Excellent written, verbal, and interpersonal skills.
• Strong organizational and planning skills with an ability to multitask and prioritize effectively in a fast-paced environment.
• A proactive and problem-solving mindset with a strong sense of ownership.
• Collaborative attitude and willingness to assist where needed to ensure the success of team and organization.
• Data-driven and analytical thinker who can move quickly and make confident, independent decisions.
• Ability to navigate ambiguity and take initiative with minimal oversight.
• Experience managing tight deadlines and adapting to change.
• Exceptional attention to detail, decision quality, professionalism, discretion, and judgment.
• Bachelor’s degree in a relevant field such as Communications, Business, HR or equivalent experience.
• US based applicants only.
• Preference for applicants within 70 miles of a Pinterest office, but remote only will be considered.

Relocation Statement:

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

In-Office Requirement Statement:

• We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.
• This role will need to be in the office for in-person collaboration 1-2 times per half and therefore can be situated anywhere in the country.

#LI-REMOTE

#LI-AAR