OKX
Administrative Manager
Job Summary
The role involves leading office operations and providing regional administrative support across the MENA region, with a focus on office management, vendor and procurement oversight, employee engagement, and budget monitoring. The candidate should have at least five years of experience in office administration or facility management, strong organizational and stakeholder management skills, and familiarity with regional laws and compliance. Responsibilities include managing facilities, coordinating projects, supporting workplace culture, and ensuring efficient cross-functional collaboration. This position offers an opportunity to influence workplace excellence in a dynamic, global company within the fintech and crypto industries.
Required Skills
Job Description
Who We Are
OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.
Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er.
OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.
About the Role:
1. Office Management & Facilities Oversight
- Lead day-to-day office operations, ensuring a professional, efficient, and well-maintained workplace.
- Coordinate with building management and vendors on repairs, cleaning, and facility upgrades.
- Manage space planning and future expansion requirements.
- Administer access card issuance, visitor controls, and front desk operations.
- Collaborate with global security teams on physical security policies and emergency procedures.
2. Employee Engagement & Workplace Culture
- Design and execute staff welfare initiatives, employee engagement programs, and regional cultural events.
- Ensure inclusivity and cultural relevance in event planning and internal communications.
- Support onboarding experiences and promote a positive workplace environment.
3. Vendor & Procurement Management
- Oversee all local procurement processes, including vendor sourcing, contract negotiations, and cost control.
- Manage office inventory, assets, and non-laptop equipment, ensuring accurate record-keeping.
- Support audit readiness and ensure compliance with procurement and financial policies.
4. Budget Management & Data Analysis
- Monitor budgets for office operations, staff events, and admin-related expenses.
- Provide regular reporting, cost analysis, and recommendations for efficiency improvements.
- Able to work with local/regional finance, generate operation data to provide analysis reports for decision making and support charge-back models.
5. Project Management & Office Upgrades
- Lead or support fit-out projects, renovation efforts, and relocations.
- Work closely with vendors, designers, and internal stakeholders to ensure project timelines, quality, and branding alignment.
6. Cross-Functional & Regional Business Support
- Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations.
- Provide admin support to nearby regional offices as required, ensuring alignment with company standards.
- Familiar with travel management; experience with third-party travel booking is a plus.
Qualifications:
- 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup.
- Demonstrated success in vendor negotiation,event planning & execution, asset management, and employee engagement.
- Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis.
- Fluent in English (written and spoken), another language is a plus.
- Proficiency in office tools and platforms, bonus if skilled in visual content (photography/video editing/newsletter creation).
- Familiarity with UAE labor laws, commercial leasing, and operational compliance is highly desirable.
Key Attributes:
- Proactive & Dependable: Able to anticipate needs and follow through with minimal supervision.
- Culturally Attuned: Understands regional differences and ensures culturally sensitive engagement.
- People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions.
- Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail.
Why Join Us?
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OKX
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