Job Summary
The role involves providing comprehensive administrative support to the CEO and leadership team, managing calendars, scheduling meetings, coordinating travel, and assisting with document and expense management. Candidates should have 2-4 years of experience supporting high-level executives, strong organizational and communication skills, and proficiency with G Suite and related systems. The position requires adaptability to a fast-paced environment, high discretion, and independence. Benefits include health coverage, wellness stipends, parental leave, flexible PTO, and various employee perks.
Required Skills
Benefits
Job Description
Alma is on a mission to simplify access to high-quality, affordable mental health care. We do this by making it easy and financially rewarding for therapists to accept insurance and offer in-network care. When a provider joins Alma, they gain access to a suite of tools that not only help them better run their business, but also grow it sustainably and develop as a provider. Alma is available in all 50 states, with over 20,000 therapists in our growing network. Anyone looking for a therapist can browse Alma’s free directory. Alma has raised $220.5M in funding from Insight Partners, Optum Ventures, Tusk Venture Partners, Primary Venture Partners, First Round Capital, Sound Ventures, BoxGroup, Cigna Ventures, and Rainfall Ventures. Alma was also named one of Inc’s Best Workplaces in 2022 and 2023.
Executive Assistant
We are looking for a mission-driven, passionate, highly organized Executive Assistant to provide administrative support to the CEO and leadership team. This role will be responsible for a wide array of tasks to help the CEO and leadership team work more efficiently. We are looking for someone with excellent organizational and communication skills who is excited to work in a fast paced environment and directly support leadership in managing a highly complex and quickly evolving business.
What you’ll do:
- Provide administrative support to CEO, CTO, CPCO, CFO, CPO
- Manage highly complex calendars and scheduling via Google Suite
- Plan and coordinate external meetings, which may include cross-functional teams, stakeholders, and outside vendors
- Assist in document management, compilation, distribution, and storage
- Compile receipts to file expense reports and track reimbursement status
- Coordinate travel arrangements and accommodations
- Be available to help with ad hoc projects across the business to help the leadership team work more efficiently
- Provide offsite support such as booking meal reservations
- Be available to come into the Brooklyn office upon requests to greet guests and provide access into the space
- Coordinate grocery and food deliveries
Who you are:
- You have 2-4 years of professional work experience
- You’ve got strong strong computer skills including the ability to work in G Suite
- You might have experience with systems such as Greenhouse and Airtable
- You’ve supported a CEO or other high level executive
- You are able to maintain a high level of integrity and discretion in handling confidential information
- You possess the ability to thrive in a fast-paced environment, readily adapting to continually changing proprieties and deadlines
- You are independent and proactive
- You have strong administrative and organization skills with attention to detail
- You are a strong communicator; both verbally and written
- You are based in NYC and comfortable with a hybrid role
Benefits:
- We’re a remote-first company
- Health insurance plans through Aetna (medical and dental) and MetLife (vision), including FSA and HSA plans
- 401K plan (ADP)
- Monthly therapy and wellness stipends
- Monthly co-working space membership stipend
- Monthly work-from-home stipend
- Financial wellness benefits through Northstar
- Pet discount program through United Pet Care
- Financial perks and rewards through BenefitHub
- EAP access through Aetna
- One-time home office stipend to set up your home office
- Comprehensive parental leave plans
- 11 paid holidays, 1 Alma Mental Health Day, and 1 Alma Volunteering Day
- Flexible PTO
Salary Band: $100,000 - $120,000
Alma’s compensation philosophy is driven by our company value of building equity. To best ensure pay equity, we typically bring in new hires near the middle of our listed salary bands and we do not negotiate our compensation (i.e. all people hired at the same level & role are brought in at the same salary, equity, and benefits). The recruiter you work with can provide more details on our philosophy.
All Alma jobs are listed on our careers page. We do not use outside applications or automated text messaging in our recruiting process. We will not ask for any sensitive financial or identification information throughout the recruiting process. Any communication during the recruitment process, including interview requests or job offers, will come directly from a recruiting team member with a helloalma.com email address.
Learn more about how Alma handles applicant data by reading Alma's Applicant Privacy Notice.
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