Offshore Launch
Executive Assistant
Job Description
About Offshore Launch
Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.
Why Join Offshore Launch?
- Impact the growth and success of small and medium-sized businesses.
- Work in a people-first, remote environment that values growth and ongoing development.
- Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
- Contribute to a culture that values partnership, service, and excellence.
About the Role:
Responsibilities:
- Manage calendar, book appointments, and proactively coordinate shoot dates (typically Tues–Thurs)
- Monitor and respond to emails and messages on behalf of the CEO
- Enter data from photography order forms into spreadsheets or CRM
- Track payments, create invoices, and assist with basic bookkeeping tasks to support the outside bookkeeper.
- Coordinate logistics for conferences and expos.
- Own project workflows for fire/police department photography (300–750 member departments)
- Manage image selection, communication with editors, and ensure timely delivery to clients
- Oversee complex order processing: lab uploads, proofing, delivery tracking, and quality checks
- Maintain production timelines for special projects (e.g. yearbooks, legacy boards, promotional materials)
- Vet, hire, and manage freelance editors and design vendors as needed
- Liaise with existing editor(s) to ensure work is returned on time and in alignment with brand style.
- Submit batch jobs to external editing platforms.
- Help create and schedule social media content (Instagram, Facebook, LinkedIn)
- Source and compile testimonials, Google reviews, and client feedback.
- Assist with reels, video content, and SEO updates (nice to have, not required upfront).
Requirements:
- 5+ years in an Executive Assistant or Operations Assistant role.
- Strong project management skills with excellent attention to detail
- Tech-savvy: ability to learn proprietary software, work with image platforms, and use automation tools
- Experience coordinating with creatives (photographers, editors, designers)
- Self-starter who thrives in fast-paced, deadline-driven environments
- Bonus if familiar with Loom, Canva, Photoshop basics, or AI graphic tools like Midjourney
- Excellent verbal and written skills, with minimal accent.
- Strong attention to detail and time management.
- Experience creating detailed Standard Operating Procedures.
Compensation & Benefits (to be provided by Offshore Launch):
- $800–$1300/month, depending on experience
- 13th month pay
- HMO coverage (including dependents)
- 10 Days of PTO, not including holidays
- Annual continuing education budget
Interested in this job?
Applications are no longer being accepted for this job.
Offshore Launch
Scale your business with AI-powered virtual assistants, reducing admin costs and boosting efficiency. Hire elite talent with Offshore Launch.
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