Executive Assistant, Latin America

About us

AtPareto.AI, we’re on a mission to enable top talent around the world to participate in the development of cutting-edge AI models.

In coming years, AI models will transform how we work and create thousands of new AI training jobs for skilled talent around the world. We’ve joined forces with top AI and crowd researchers at Anthropic, Character.AI, Imbue, Stanford, and UPenn to build a fair and ethical platform for AI developers to collaborate with domain experts to train bespoke AI models.

About this role

We are seeking a highly skilled and organized Executive Assistant based in Latin America to provide comprehensive support to our executive leadership team. This fully remote position is an excellent opportunity for an Executive Assistant and will involve exciting project work, the opportunity to work with Pareto’s senior leaders, organise complex, external and internal facing meetings, and you will be joining a dynamic and inclusive team!

You'd be a great fit at Pareto if you:

• Are a detail-oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.

• Have a high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company.

• Possess the ability to complete complex tasks quickly with little guidance.

• Have a bias towards action by reacting with appropriate urgency to situations that require a quick turnaround.

• Enjoy building effective working relationships within Pareto and with the world’s leading AI Research organizations.

What you'll do

• Implement and drive strategic events and initiatives from leadership

• Facilitate communication between executive leaders and global clients

• Manage our leaders’ complex calendars and schedules across multiple time zones

• Prepare and edit correspondence, presentations, and reports

• Handle, organize, and maintain the confidentiality of sensitive information

What you'll need

• 2+ years of experience as an Executive Assistant or in Project Management or in Operations

• Fluency in English + strong written and verbal communication skills

• Exceptional organizational and multitasking abilities

• Ability to work effectively with minimal supervision and across multiple departments

• Ability to priorities and handle multiple assignments at any given time

• Experience with project management and workflow optimization tools

• Impeccable attention to detail

• High levels of integrity and discretion

• Proficiency with Google Workspace, and virtual meeting platforms

• Experience working in an international context, preferably for a US-based company

Nice to Have

• Experience working in a tech startup environment

• Prior experience as a project manager as it is a key part of our business

Work Environment

• Fully remote position based in Latin America

• Flexible schedule with core hours overlapping with US Pacific Time business hours

• Occasional travel may be required (1-2 times per year)

• Competitive salary