Payroll Specialist

Job Summary:

We are seeking an experienced and detail-oriented US Payroll Specialist with in-depth knowledge of ADP Workforce Now to manage all aspects of US
payroll processing and compliance. This role will support payroll operations, provide internal training, create process documentation, and ensure
compliance with federal, state, and local regulations. The ideal candidate thrives in a fast-paced environment, demonstrates high attention to detail, and
has strong communication and analytical skills.

Key Responsibilities:

Payroll Processing & Compliance-

• Manage end-to-end US payroll processing (bi-weekly/semi-monthly) using ADP Workforce Now
• Validate and audit payroll inputs: new hires, terminations, compensation changes, bonuses, commissions, and PTO
• Ensure payroll accuracy and compliance with all applicable federal, state, and local regulations
• Handle employee inquiries related to payroll, tax withholdings, time tracking, and deductions
• Process off-cycle payments, corrections, and retroactive adjustments as needed
• Manage payroll tax configurations, including multi-state taxation and reciprocity agreements

Documentation & Training-

• Create and maintain comprehensive process documentation and payroll procedures
• Develop and update workflow diagrams and flowcharts to map payroll processes
• Deliver training sessions to HR, Finance, or internal stakeholders on payroll policies and tools (e.g., ADP WFN)
• Act as a payroll subject matter expert for cross-functional teams

Audit, Reporting & Compliance

• Reconcile payroll-related general ledger accounts; assist with financial audits and month-end closing
• Prepare payroll reports for Finance and Management, including labor cost analysis and variances
• Respond to internal and external audit requests (e.g., SOX, financial audits, IRS)
• Handle state and local payroll-related notices, including tax agency correspondence
• Investigate and respond to state tax agency notices, working with ADP and internal teams to resolve discrepancies

Qualifications:

Required:

• 5+ years of hands-on experience in US payroll processing
• Proficiency in ADP Workforce Now, including payroll and time attendance modules
• Knowledge of federal and multi-state payroll tax regulations
• Experience creating and maintaining payroll process documentation and flowcharts
• Excellent analytical and problem-solving skills with a high degree of accuracy
• Strong interpersonal skills with the ability to train and support internal teams
• Proficient in Microsoft Excel (pivot tables, v-lookups, formulas)

Preferred:

• Experience with ADP reporting and custom exports
• Familiarity with benefit deductions (401k, HSA, FSA) and wage garnishments