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Executive Assistant (Data & Operations Focus)
Job Summary
The role of Executive Assistant with a focus on Data and Operations involves supporting two senior leaders in managing daily priorities related to data, processes, and reporting. Candidates should have at least two years of experience in data-driven administrative roles, with advanced Excel skills and proficiency in digital tools like Google Search, Amazon, and Shopify. The position requires a proactive, detail-oriented individual capable of automating workflows, creating reports, and supporting operational improvements. Additionally, the role includes supporting recruitment efforts and assisting with marketing activities as needed.
Required Skills
Benefits
Job Description
Executive Assistant (Data & Operations Focus)
About the Client
Founded in 1971, Herman Schwimmer built the foundation of Swimline with the goal of bringing a pool to every family in America with high-quality pool liners. Almost 50 years and three generations later, Swimline has become a world leader in the production of pool liners, pool toys, pool maintenance, and watersports equipment. We pride ourselves on being a family company that puts our customers' needs first while delivering the highest quality products. When it comes to making memories on the water, Swimline has you covered.
We are currently seeking a highly detail-oriented Executive Assistant (EA) to support two senior leaders across a variety of operational, research, and reporting functions. This is not your typical EA role—it goes beyond calendar and inbox management. The ideal candidate will be someone who thrives on working with data, automating workflows, and driving process efficiency.
Key Responsibilities
- Serve as a right-hand support to two executives across day-to-day priorities involving data, operations, and process improvement.
- Track and manage data from various sources, including Amazon, Shopify, and internal systems, to generate insights and business reports.
- Create and maintain Excel-based reports and dashboards with accuracy—must be comfortable manipulating columns, formulas, and large data sets.
- Enter data into pre-designed templates to support sales, marketing, and inventory dashboards.
- Conduct online research for product and pricing analysis—including MAP monitoring, competitor tracking, and industry trends.
- Draft and document Standard Operating Procedures (SOPs) in Word to standardize workflows across teams.
- Support automation of recurring tasks—experience with AI automation tools (e.g., Zapier, ChatGPT, Notion AI, etc.) is a strong plus.
- Assist with executive calendar management, scheduling, and coordination of meetings.
- Occasionally support marketing teams with content uploads (images, basic SEO) on websites or social media.
- Participate in candidate research and assist with interviews as needed for recruitment efforts.
What We’re Looking For
- At least 2 years of relevant experience in an EA, operations, or data-driven admin role.
- Advanced Excel skills are essential—you should be confident in data analysis, pivot tables, and formula-based reporting.
- Strong proficiency in digital tools including Google Search, Amazon, Shopify, Outlook, Teams, and Microsoft Word.
- A proactive, process-oriented mindset with a high degree of ownership and organizational rigor.
- Ability to manage multiple projects with excellent attention to detail and follow-through.
- Strong communication skills—written and verbal—with the ability to interact professionally with internal teams and external partners.
- Experience with AI tools or automation software is a big advantage.
Compensation & Benefits
- Competitive salary.
- Opportunities for growth and advancement within the company.
- Ongoing professional development and training opportunities.
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