HR & Executive Assistant

About Offshore Launch:

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

Your Role:

As an employee of Offshore Launch, you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

About the Client:

Since 2003, our client been a go-to plumbing provider in Prince George’s County—known for reliable, high quality service built on integrity and craftsmanship.

We’re hiring a HR & Accounting Admin to help keep our back office running smoothly. You’ll be responsible for processing payroll, tracking receivables, keeping employee records up to date, and supporting day-to-day admin tasks across HR and finance. This is a hands-on role for someone who’s highly organized, loves checklists, and finds satisfaction in keeping operations clean and on track.

Responsibilities:

Support the Owner (Executive Assistant Tasks)

• Manage Owner's calendar and organize appointments

• Triage inbox messages and follow up on priority items

• Turn ideas and conversations into task lists or SOPs

• Help Owner stay focused and free from daily distractions

Help with HR & Team Operations

• Coordinate onboarding and offboarding of employees

• Submit timecards and manage payroll via PrimePay

• Maintain accurate employee records and HR files

• Enforce internal policies and ensure team-wide clarity

• Serve as a point of contact for HR-related questions

Light Finance Admin

• Collaborate with CFO Hub and our bookkeepers

• Track invoices and payments (AR/AP)

• Input data into QuickBooks Online

• Pull performance data (KPIs) from ServiceTitan into Google Sheets

• Help keep our Google Business Profile up to date with photos and info

Build Simple Systems (Over Time)

• Create and document SOPs and checklists

• Spot inefficiencies and suggest improvements

• Use Trello to manage tasks and organize internal processes

You’re a Great Fit If You:

• Have 3+ years supporting a U.S. business or executive remotely

• Are confident managing calendars, inboxes, and executive priorities

• Have HR experience (onboarding, payroll, compliance, team notices)

• Are organized, detail-oriented, and calm under pressure

• Can think ahead, ask the right questions, and take ownership

• Are familiar with Google Workspace, Trello, QuickBooks—or eager to learn

Bonus Points If You:

• Have supported a trades, plumbing, HVAC, or construction company

• Have experience using PrimePay, QuickBooks Online, or ServiceTitan

• Enjoy building simple processes and improving internal systems

Compensation & Benefits (to be provided by Offshore Launch):

• $1,000 to $1,500/mo depending on experience
• $500 bonus at 90-days
• Up to $1,300 in annual performance bonuses
• 13th month pay
• Comprehensive HMO policy, including dependents.
• Annual PTO
• Annual continuing education budget to support professional development

Note:

The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.